Privacy Policy

1. Introduction

Welcome to GetScreened.in ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered interview screening platform.

GetScreened.in is operated by Kakbhushindi AI Labs (KBAILabs), a technology company specializing in artificial intelligence solutions for recruitment and talent management.

By using our services, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

2.1 Personal Information

We collect personal information that you voluntarily provide to us, including:

Account Information: Name, email address, phone number, company name, job title
Profile Information: Resume/CV, work history, educational background, skills, certifications
Authentication Data: Password (encrypted), security questions, two-factor authentication data
Payment Information: Billing address, payment method details (processed securely through third-party payment processors)

2.2 Interview and Assessment Data

Our AI voice bot conducts interviews and collects:

Audio Recordings: Voice recordings of interview sessions
Video Recordings: Video recordings of candidate interviews (when enabled)
Transcripts: Text transcriptions of interview conversations
AI Analysis Data: Sentiment analysis, emotion detection, communication patterns, speaking pace, tone analysis
Assessment Results: Skills evaluation scores, soft skills assessment, competency ratings, interview performance metrics
Response Data: Answers to interview questions, problem-solving approaches, behavioral responses

2.3 Technical and Usage Information

We automatically collect certain information when you use our platform:

Device Information: IP address, browser type, operating system, device identifiers
Usage Data: Pages visited, features used, time spent on platform, interaction patterns
Log Data: Server logs, error reports, performance metrics
Cookies and Tracking: Session cookies, preference cookies, analytics cookies

2.4 GetScreenGPT Data

Our GetScreenGPT feature analyzes:

Job descriptions and requirements provided by employers
Candidate profiles and qualifications
Matching algorithms and recommendation data
Custom evaluation criteria and preferences

3. How We Use Your Information

We use the collected information for the following purposes:

For Companies:

Conduct AI-powered interview screening of candidates
Generate comprehensive candidate evaluation reports
Provide GetScreenGPT matching and analytics
Facilitate hiring decisions with data-driven insights
Manage recruitment workflows and candidate pipelines

For Candidates:

Provide practice interview opportunities
Generate personalized feedback and improvement suggestions
Create GetScreenedURL shareable profiles
Match candidates with suitable job opportunities
Track interview performance and skill development

General Platform Operations:

Provide, maintain, and improve our services
Process transactions and send transaction notifications
Respond to customer support requests
Send administrative information and service updates
Detect, prevent, and address technical issues and fraud
Comply with legal obligations and enforce our terms
Conduct research and analytics to improve AI models

4. Data Storage and Security

4.1 Data Storage

All data is stored on secure cloud servers with enterprise-grade security
Interview recordings are encrypted both in transit and at rest
Data is stored in compliance with applicable data protection laws
Redundant backups ensure data availability and disaster recovery

4.2 Security Measures

We implement industry-standard security measures including:

Encryption: 256-bit SSL/TLS encryption for data transmission
Access Controls: Role-based access control and multi-factor authentication
Monitoring: 24/7 security monitoring and intrusion detection
Audits: Regular security audits and penetration testing
Training: Employee security awareness and data handling training

4.3 Data Retention

Active Accounts: Data retained while account is active
Interview Recordings: Retained for 2 years or as required by clients
Candidate Profiles: Retained until account deletion requested
Company Data: Retained per contractual agreements
Legal Requirements: Some data may be retained longer for legal compliance

5. Data Sharing and Disclosure

5.1 With Your Consent

Candidates: Interview results shared with prospective employers you apply to
GetScreenedURL: Profile information shared when you use shareable links
Companies: Candidate data shared within your organization's authorized users

5.2 Service Providers

We may share data with trusted third-party service providers who assist us in:

Cloud hosting and data storage
Payment processing
Email and communication services
Analytics and performance monitoring
Customer support services

All service providers are bound by strict confidentiality agreements and data protection obligations.

5.3 Legal Requirements

We may disclose your information if required by law or in response to:

Valid legal processes (subpoenas, court orders)
Government investigations
Protection of our rights, property, or safety
Prevention of fraud or illegal activities

5.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity. We will notify you of any such change and provide choices regarding your information.

6. Your Rights and Choices

You have the following rights regarding your personal information:

Access: Request a copy of your personal information
Correction: Update or correct inaccurate information
Deletion: Request deletion of your personal information (subject to legal obligations)
Portability: Receive your data in a structured, machine-readable format
Objection: Object to processing of your information for certain purposes
Restriction: Request restriction of processing in certain circumstances
Withdraw Consent: Withdraw previously given consent at any time

To exercise these rights, please contact us at privacy@getscreened.in

7. Cookie Policy

We use cookies and similar tracking technologies to enhance your experience:

Essential Cookies: Required for platform functionality
Analytics Cookies: Help us understand how you use our platform
Preference Cookies: Remember your settings and preferences
Marketing Cookies: Deliver relevant advertisements (with your consent)

You can control cookies through your browser settings. Note that disabling essential cookies may affect platform functionality.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place through:

Standard contractual clauses approved by regulatory authorities
Data processing agreements with international partners
Compliance with applicable data protection frameworks

9. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us immediately.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

Posting the new Privacy Policy on this page
Updating the "Last Updated" date
Sending email notifications for material changes
Requiring acknowledgment for significant changes

Your continued use of our services after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

GetScreened.in - Data Protection Officer

Name: Parth Pandya

Email: parth@getscreened.in

Phone: +91 7498626189

Privacy Inquiries: privacy@getscreened.in

Response Time: We aim to respond to all privacy-related inquiries within 30 days.

12. GDPR Compliance

For users in the European Economic Area (EEA), we comply with the General Data Protection Regulation (GDPR). Our lawful bases for processing include:

Consent: You have given clear consent for specific processing activities
Contract: Processing is necessary for contract performance
Legal Obligation: Processing is necessary to comply with legal requirements
Legitimate Interest: Processing is necessary for our legitimate business interests

You have the right to lodge a complaint with your local data protection authority if you believe we have not complied with applicable data protection laws.